Focused service

Accessible meeting & event planning

Plan participation needs before invitations go out and the room is booked.

For businesses and government. Scope, languages and timing agreed before work begins.

Presenter using a wheelchair explaining a diagram on a whiteboard. — Photo : Ivan S / Pexels

A focused scope.

Prepare an accessibility plan for one meeting, workshop or small event. Consider registration, venue or platform, materials, communication supports, breaks and an accommodation contact.

What your project can include

A planning checklist with owners and decisions
Registration and invitation wording
An accessibility briefing for hosts and facilitators
A run-of-show review and participant feedback questions

For your organization.

Business & B2B

Use it for an employee town hall, customer workshop, conference session or hybrid team meeting.

Government & public sector

Plan a public consultation, committee session or community meeting with clear responsibilities for participant requests and service arrangements.

Before we begin.

A brief description is enough for the first enquiry. Helpful details include:

Event format, date and approximate attendance
Venue or platform details and working languages
Known participation needs and the responsible event lead

We’ll agree on a suitable transfer method if documents or personal information are needed later.

Scope notes.

Interpretation, captioning, venue inspections, equipment and on-site support require separate arrangements. A plan cannot guarantee that every individual need is met without consultation.

Your quote confirms the final deliverables, review rounds, languages, responsibilities, pricing and schedule.

Explore the wider service: Accessibility